Retirement Care
Management Made Simple.
The complete management platform designed specifically for Retirement Villages, Assisted Living Facilities, Frail Care Centres and Dementia Care Communities.
Everything you need. Nothing you don't.
Eight focused modules that replace the binders, spreadsheets and sticky notes — without trying to be hospital software.
Resident Management
Centralised resident profiles, contacts, medical info and documents in one secure place.
Care Management
Digital care plans and notes that follow the resident, not the paperwork.
Medication Management
Track scripts, schedules, MARs and stock without binder shuffling.
Incident Reporting
Quick, structured incident logs with follow-up tracking and accountability.
Compliance Management
Stay audit-ready with policy tracking, training logs and POPIA-aligned records.
Staff Management
Rosters, shift handovers and task assignment built for caregivers, not corporates.
Family Portal
Keep families informed with updates, photos and secure messaging.
Reporting & Analytics
Real-time dashboards on occupancy, care load, incidents and compliance.
One platform. Every level of care.
From independent living to specialised dementia care, VillageCloud adapts to the way your community delivers care.
Retirement Villages
Manage independent living communities with resident profiles, communication and facility ops.
Assisted Living
Support services, daily wellbeing checks and personalised assistance tracking.
Frail Care
Higher-acuity care notes, medication, vitals and family-visible care plans.
Dementia Care
Behaviour tracking, triggers, routines and specialised cognitive-care workflows.
Built for the people who actually run the village.
Hospital systems weren't made for matrons and caregivers. We were.
Built for retirement care
Not adapted hospital software — designed for the way villages actually run.
Less paperwork, more care
Replace clipboards and folders with a few taps on any device.
Mobile friendly
Caregivers update notes from the resident's room, not from a desk.
POPIA-aligned
Secure multi-tenant architecture, role-based access and audit trails.
Always audit-ready
Every action timestamped and exportable when inspectors arrive.
Closer to families
A portal that keeps loved ones informed without a phone call.
Beautifully simple. Quietly powerful.
A clean dashboard your team will actually use — on the laptop at reception, the tablet on the floor, or a phone in the resident's room.
- Morning medication round
- Mrs. Botha — vitals
- Room 12 — handover
Trusted by care teams across the country.
Operators, matrons and caregivers describe what changed after switching to VillageCloud.
"We replaced four binders and three spreadsheets with VillageCloud. Our nursing sisters got an hour back every shift."
"Audit prep used to take two weeks. With VillageCloud's logs and reports we did it in an afternoon."
"Families love the portal. They feel involved, and our reception phone rings far less than it used to."
Simple pricing that grows with you.
Three tiers built around facility size. No setup fees. Custom pricing on request.
Starter
For smaller facilities finding their feet.
- Up to 50 residents
- Resident & care management
- Incident reporting
- Family portal
- Email support
Professional
For growing villages and care centres.
- Up to 250 residents
- Everything in Starter
- Medication management
- Compliance & audit logs
- Custom reporting
- Priority support
Enterprise
For multi-site retirement groups.
- Unlimited residents & sites
- Everything in Professional
- Multi-site dashboard
- SSO & advanced roles
- Dedicated success manager
- Onboarding & training
See VillageCloud in your village.
A 30-minute walkthrough is the fastest way to picture life without the binders.